Equipment for event recording and live streaming

Most of the auditoriums are equipped with automated equipment for recording and live streaming events and also with video meeting capabilities: camera and microphones via USB connection for Teams and Zoom. In auditoriums with fixed recording devices, recordings and streaming can be scheduled on the Panopto video platform. You can also use the Panopto video platform to record and live stream course content on your own workstation.

Some of the classrooms are equipped with so-called lightweight hybrid teaching devices (webcam and speakerphone). The devices can be used with Zoom, Teams and Panopto on your own computer.

Facilities for hybrid participation

Facilities for streaming and lecture capture

If you want to schedule the lecture recordings of an entire lecture series, follow the instructions below, if you need a recording of an individual event, see the instructions for recording and streaming an individual event.

Scheduling learning events: Facilities with Capture/streaming devices

1. Scheduling phase

If the need for lecture recording is known in advance, let us know about it in the teaching planning phase when the space requests are made: scheduling events

If you have already booked rooms for teaching without "lecture capture" option, the room has fixed recording devices and you need prescheduled automatic recordings, please contact it-helpdesk [at] tuni.fi. If the room does not have fixed recording devices, you can do the recordings yourself with your laptop or you can submit request to change the room using forms in the university's self service portal (Learning event adjustment under Teaching and education). Remember to choose "Lecture capture" as a location feature. 

Mention the need for lecture recording when requesting. In addition to the status change, remember to schedule the recording (see section 3 below).

If you need to change or cancel capture/streaming activity send corrections to it-helpdesk [at] tuni.fi .

2. The creation of a course video folder

You can add a Panopto course video folder to your own Moodle course as follows (you will also be assigned the creator role in the Panopto service):

• Turn the edit mode on in the Moodle course.
• Click on the Add block link after all menu items in the top of the right column.
• Select Panopto.
• If needed: Click on the Provision Course link on the Panopto block that has appeared in the right column.
  • Panopto course video folder might have already been created when you copied the Moodle course. In that case there is no Provision course link and Panopto block is ready right after adding it.

3. Scheduling lecture recordings 

You can schedule recordings of your own lectures or other learning events in Panopto yourself using the Scheduling Assistant tool. Scheduling becomes possible approximately one month before the start of the teaching period. The scheduling must be done no later than 15 minutes before the start of the lecture. You can get a direct link to the tool by adding the Lecture capture scheduling block to your own Moodle course (only applies to Moodle courses created from Sisu) or by waiting for an email from the IT services about 2 weeks before the start of the teaching period (applies to lectures marked with a lecture capture request in Tempo during the teaching planning phase). 

To add a block in Moodle: 
Edit mode on > Add block (right column) > Lecture capture scheduling

The scheduling assistant shows lectures which you can select to be recorded based on the room reservations. The Scheduling Assistant automatically transfers the information of the lectures to be recorded to Panopto and from there to the recording device in the teaching room. In the Scheduling Assistant tool, you can make the following selections: 

• Which lectures in the lecture series will be recorded (all or individual) 
  You can choose the Panopto folder where the scheduled lectures will be made (by default, the previously created course video folder)
• Is streaming used in addition to recording
• If necessary, you can fine-tune the start and end times of recordings
• If you wish, you can change the default names of the recordings.

If you do not use Moodle, your Moodle course has not been created from Sisu, or you do not receive a link to the Scheduling Assistant tool by email no later than two weeks before the start of the teaching period, please contact it-helpdesk [at] tuni.fi (it-helpdesk[at]tuni[dot]fi) 

Information about room changes is not automatically transmitted to the recording schedules. Remember to add a new recording event for the changed learning event in the Scheduling Assistant or contact the IT Helpdesk. Remove unnecessary recording event. If it is missing, report it to the IT Helpdesk.

4. When the lecture starts

Before the lecture, remember to check the instructions of the recording and streaming device and the checklist for the lecture hall. Scheduled recordings will automatically appear in the Moodle course. You can edit the recordings in Panopto if necessary