Printing policy

Printing policy 1 August, 2022

1. Location of and access to multifunction devices (MFDs)

The locations of MFDs that are provided across our campuses are based on the supplier’s recommendations.

• There is generally an MFD on each floor of the campus buildings.
• In smaller buildings with fewer users, there will be one MFD placed in the most convenient location. 
• MFDs are usually placed in the spaces reserved for copiers.
• MFDs may not obstruct access to emergency exists or narrow exit paths by projecting into the corridor.
• ICT Services maintain a record of MFDs and their locations.

MFDs are available to all staff and students at Tampere University and TAMK and those with a resource agreement which includes either a staff or visitor IT license agreement.

• All staff and students who are authorised to access a space where an MFD is located have the right to use the said MFD.
• MFDs that are only available to staff are located in locked facilities reserved for staff.
• The MFDs positioned in the lobbies, teaching facilities, libraries and hallways are available to both students and staff.

The positioning of MFDs may be changed based on print volumes.

• The supplier reports on print volumes at the end of each academic year. The location of MFDs may be reconsidered based on usage. 
• If there are changes in the facilities and activities on campus, the location of existing MFDs may be reconsidered. 
• Generally, only the location of existing MFDs on the same campus will be changed, if necessary.

Staff members will not receive a personal printer unless they need one specifically in the performance of their duties. 

• Customer service points that are open daily and where it is not possible to print documents with an MFD without leaving the space.
• Changes to this policy must be authorised by ICT Services.

New MFDs will only be acquired in exceptional cases during the contract term (2016-2022).

• If there are changes in the facilities and activities on campus, the location of existing MFDs may be reconsidered.
• Changes to this policy must be authorised by ICT Services.

 

2. Cost of printing and copying

• The costs of staff printing and copying are monitored and reported to heads of unit.
• Students print and copy within their personal printing quota.
• Students can buy their printing quota online.
• Any unused print quota will be deleted upon graduation. There are no refunds or transfers for unused quota.

 

3. Print environment and settings

Secure printing and MFD settings

• All MFDs are equipped with secure print capability.
• You can release your print jobs at any of the MFDs provided across our campuses.
• Users must be logged on to use the MFDs.
• ICT Services manage the default printer settings and related changes. 

4. Steering group of print and copy services

A steering group has been appointed to monitor and govern the development of print and copy services.

• Representatives of IT staff from Tampere University and TAMK
• Representatives of the service provider

The steering group:                                                                                   

• decides on the community-wide Printing Policy
• confirms the student printing charges
• monitors the use of print and copy services on an annual basis and, if necessary, initiates changes and development activities

IT Helpdesk
0294 520 500
it-helpdesk [at] tuni.fi 
helpdesk.tuni.fi