Webinars (remote participants only)

Setting up a webinar using Zoom

Tampere University community is using Zoom as a video meeting service, which can be used for organizing video meetings, distance learning and webinars for larger number of participants.

You can host a webinar as a regular Zoom video meeting with a meeting lisence, capacity of a Zoom meeting is 300 participants. It is possible to temporarily increase the number of participants in Zoom video meetings to 500 with a large meeting lisence. In addition to this, event organisers can request a webinar license for temporary use (capacity 1000 participants), which brings additional functions for organising a webinar. 

If you create a webinar link as a Zoom meeting, pay special attention to the security settings in Zoom, from the security menu you can restrict which functions attendees can use. Under "Allow participants to", you can prevent participants from using screen sharing, camera and microphone. You can to change the event speakers to a co-host role from participants list so that they can use the camera, microphone, and screen sharing.

A Zoom event with a webinar license differs from events made with a meeting license in terms of the roles of the participants. In the webinar, the roles of the participants are "panelist" and "attendee". Panelists can use the camera, microphone, and screen sharing. Participants do not have a camera and microphone, they can participate in the conversation via chat or Q&A tool. Also, the participant will not see a list of participants to see the other participants.

Temporary increase of participants in Zoom video meetings to 500 people and webinar license requests are sent to the IT Helpdesk: it-helpdesk [at] tuni.fi (it-helpdesk[at]tuni[dot]fi). If you organising an event with parallel sessions have a look at Zoom Events instructions.

 

Creating a webinar with a separate Zoom webinar license

Once you have received the webinar license, you can create a link to the event in the Zoom web portal https://tuni.zoom.us/ (webinars, schedule a webinar). The settings are much the same as for Zoom meetings. In the settings, you can select whether the practise session is enabled . Organizers and invited panelists can join the practise session before the audience is admitted to the webinar. After creating the webinar link, you can invite panelists to the event based on their email address (Invite panelist function), which will automatically give them the role of a panelist with camera and microphone rights. If you enable registration for the event, you can specify in the registration settings whether the participants are accepted automatically or manually via the Zoom portal. Those waiting for approval can be found under registration settings.

 

Setting up a webinar using Teams

The Teams webinar has a capacity of 1,000 participants. Learn more about Teams live event and webinar

 

IT Helpdesk
0294 520 500
it-helpdesk [at] tuni.fi (it-helpdesk[at]tuni[dot]fi)
helpdesk.tuni.fi