Publicity of documents at TAMK

The purpose of this document publicity description is to inform the university of applied sciences’ customers, staff and students of how TAMK’s case register and service data management are organised. The objective is also to help customers specify their data request as required by the Act on the Openness of Government Activities (621/1999). The document publicity description presents information system details related to the case register or service data management. The case register is a register of the university of applied sciences’ pending matters, their processing phases and related documents. Case register data is included in the case processing system, different operative information systems and documents.

Data resources

Management and general administration

Decisions

Data on institutional bodies’ and management’s decisions.
Data is entered into the case processing system.
Decisions can be searched by date or title.
Data is not available through an open interface.

Meetings

Data is entered into the case processing system.
Data can be searched by issue.
Data is not available through an open interface.

Agreements

Data is entered into the case processing system.
Data can be searched by title and contracting party.
Data is not available through an open interface.

Staff

Basic staff data (name, duties, phone number) can be found through people search on TAMK’s public website. The data is available through an open interface.
Employment-related data (eg employment type, duration, position, unit/school, salary and compensation, holiday entitlement) is entered into the HR system.
Data can be searched for example by name and social security number.
Data is not available through an open interface.

Recruitment

Data on staff recruitment: applications.
Data is entered into the recruitment system.
Data can be searched for example by position.
Data is not available through an open interface.

Finances and property

Financial management

Data is entered into the financial management system.
Data can be searched by unit/school or customer/supplier.
Data is not available through an open interface.

Travel management

Basic travel plan and invoice data (eg traveller, travel time, destination, purpose)
Data is entered into the travel management system.
Data can be searched for example by name.
Data is not available through an open interface.

Project management

Project data (eg approval decisions, funding decisions).
Data is entered into the project management and case processing systems.
Data can be searched for example by project.
Data is not available through an open interface.

Other support services

Library and publications

Library materials

Data is entered into the library system.
Library materials can be browsed on Finna. Their metadata is also available on Finna through an open interface. Full thesis texts, project publications and open access publications can be found on Theseus.
Data can be searched by author and title of the work.

Library’s customer register

Data is entered into the library system.
Data can be searched for example by name and email address.
Data is not available through an open interface.

Communications

Interest group cooperation

Data is entered into the customer relationship management system.
Data can be searched for example by enterprise/organisation.
Data is not available through an open interface.

Events

Data is entered into the event management system.
Data can be searched for example by event.
Data is not available through an open interface.

Photographs, videos and other audiovisual materials

Photographs, videos and other audiovisual material can be browsed on Mediabank.
Data can be searched for example by name or time.
Data is partly available through an open interface.

Facilities

Rooms and buildings

Basic room and building data and related invoicing data is entered into the facility management system.
Data can be searched by room or address.
Data is not available through an open interface.

Key management

Data is entered into the key management system.
Data can be searched by campus, name and key ID.
Data is not available through an open interface.

Video surveillance

Data is entered into the video surveillance system.
Data can be searched by time and place.
Data is confidential.
Data is not available through an open interface.

Access control

Data is entered into the access control system.
Data can be searched by campus, name, person/student number or personal identity number.
Data is not available through an open interface.

Renting

Data is entered into the facility management system.
Data can be searched for example by address or person.
Data is not available through an open interface.

Data resources of ICT Services

Identity and access management

Data is entered into the identity and access management system.
Data can be searched by name and username.
Data is not available through an open interface.

Education and studying

Students and studies

Data related to students’ study right, benefits, study performances, support of studies and graduation (eg decisions and degree certificates), applicants’ amendment requests, amendment requests related to study performances, thesis documents and extension time decisions
Data is entered into the student register and case management system.
Data can be searched by student number and name.
Data is not available through an open interface.

Education planning data

Data includes course, curriculum and course implementation data.
Data is entered into the education planning system.
Data can be searched for example by degree programme.
Data is not available through an open interface.

Research, development and innovations

Customer relationship management

Interest group, customer and alumni relations data.
Data is entered into the customer relationship management system.
Data can be searched for example by name and email address.
Data is not available through an open interface.

Research permits

Data is entered into the case management system.
Data can be searched for example by research permit applicant or research.
Data is not available through an open interface.

RDI projects

RDI projects include the following main data groups: approval data, funding data and implementation data.
Data is entered into the project management and case management systems.
Data can be searched for example by project.
Data is not available through an open interface.

Data on ESF project participants

Data is entered into the ESF Person system.
Access right to documents of security level III may only be given to those who need to process them, need related knowledge and who know related obligations.
Data can be searched for example by project.
Data is not available through an open interface.

Information services and data requests

Data request guidelines can be found on Tampere University of Applied Sciences’ Students' Guide.

Data requests concerning public documents

Data requests should be specified as closely as possible to make it clear which documents the request concerns. For example, the document date or title should always be given if known. If the data request concerns a public document, there is no need to justify the data request or tell what the data is used for.

Data requests concerning confidential documents

If the data request concerns confidential documents which may only be disclosed on certain conditions, request makers need to notify the purpose of use and prove their identity. Further information may also be asked from the request maker if needed for establishing the preconditions for disclosing the data. Data requests concerning confidential documents are to be made in written.

Contact information

If you are not sure of the data publicity, please contact the university of applied sciences at tamk [at] tuni.fi (tamk[at]tuni[dot]fi).

Data disclosure

The Act on the Openness of Government Activities (621/1999) is followed in disclosure of data.

See Tampere Universities’ general privacy notice.

Requests concerning use of registered persons’ rights are to be delivered to the address tietosuoja.tamk [at] tuni.fi (tietosuoja[dot]tamk[at]tuni[dot]fi) or by post to Registry, Tampere University of Applied Sciences Ltd, Kuntokatu 3, FI-33520 Tampere.

Basic registers

The student register Peppi with related information systems as well as the staff register and cooperation partner register are basic registers.