Financial services in the summer of 2021

Financial support for the faculties  

Financial services will remain available throughout the summer, but a limited number of staff will be available to manage queries. Substitute arrangements will be put in place to ensure that acute and urgent matters can be addressed. The preparation of faculty-specific financial reports and forecasts will be interrupted in July. If reports are needed in July, please contact your faculty’s financial specialist well in advance.  

Please direct all queries to the generic email address of your faculty’s Financial Services Team. The generic email addresses will be monitored throughout the summer.


BEN-talous.tau [at] tuni.fi

EDU-talous.tau [at] tuni.fi

ENS-talous.tau [at] tuni.fi

ITC-talous.tau [at] tuni.fi

MAB-talous.tau [at] tuni.fi

MET-talous.tau [at] tuni.fi

SOC-talous.tau [at] tuni.fi  

Financial support for the service units 

Staff members who provide financial support to the service units will primarily be on holiday in July. Financial reports and forecasts will not be delivered for June. The second quarterly reports of the service divisions will not be delivered until August. With urgent questions, staff members in all the service units are advised to email saila.kulmala [at] tuni.fi until 9 July and after that jukka.annala [at] tuni.fi until the end of July. 

 

Travel Team 

The Travel Team will provide limited services in July (weeks 26-30). The travel coordinators will inform the faculties of their holidays and related substitute arrangements in early June. 

We hope staff direct all their travel-related queries to their designated travel assistant before the summer holiday season.  

Please make travel bookings (flights, train tickets, hotel rooms) either through the myCWT self-service portal or by contacting CWT’s customer services: CWT Customer Services, tel. +358 205 615 670, hanselteam.fi [at] contactcwt.com. 

 

Purchase invoices 

The centralised Accounts Payable team will provide services throughout the summer, but fewer employees will be available to manage queries in July. 

Martti users must remember to assign their duties to a substitute by adjusting the settings of the Martti system to ensure that all invoices are processed during the summer holiday season. 

In the summer, you must carefully review any invoices where payment is due soon and any orders of payment claiming to come, for example, from the University management. You must verify the validity of these invoices at least by calling the person from whom the order of payment appears to come from. 

Purchase orders should be placed well in advance so that the invoices can be processed before the holidays. When you are placing an order, you must always provide the following information: Purchase invoices and invoicing addresses. If you make purchases with your University-issued credit card over the summer, please make sure that the necessary receipts and documents are made available to the Accounts Payable team. 

Please direct all queries to the generic email address of your service unit’s/faculty’s Accounts Payable team:


BEN-ostolaskut [at] tuni.fi

EDU-ostolaskut [at] tuni.fi

ENS-ostolaskut [at] tuni.fi

ITC-ostolaskut [at] tuni.fi

MAB-ostolaskut [at] tuni.fi

MET-ostolaskut [at] tuni.fi

SOC-ostolaskut [at] tuni.fi

LABS-ostolaskut [at] tuni.fi

Tiha-ostolaskut [at] tuni.fi

EDUL-ostolaskut [at] tuni.fi

ostolaskut [at] tuni.fi (General Services, LANG, YOK) 

 

Accounting 

The Accounting team will offer limited services from 12 July to 8 August. There will be an interruption in fixed asset accounting between 5 July and 30 July.  

Queries about cash payments must be made no later than 2 July so there is enough time to arrange the money to be sent over and agree on the payment procedure. 

Inquiries: talous.tau [at] tuni.fi 

 

Invoicing, project initiation and maintenance 

The Project Services team will provide limited services in the summer, except from 5 July to 30 July when services will not be available. You can contact Project Services by email at projectservices.tau [at] tuni.fi, and we will get back to you after the holidays. 

Small-scale payment runs will be managed as usual, but payment reminders will not be submitted, and debt collection procedures will not be initiated between 19 July and 17 August. Inquiries: projectservices.tau [at] tuni.fi

Financial, project and procurement services at TAMK 

TAMK’s Financial Services, Project Services and Procurement Services will continue to provide services throughout the summer, but the range of services will be limited and response times may be longer than usual. Please prepare for the changes ahead of time and contact us with queries well in advance.  

The easiest way to contact the team members over the summer is to send an email to the generic email addresses:

Procurements: hankinnat.tamk [at] tuni.fi

Projects: projektit.tamk [at] tuni.fi

Other financial queries: talous.tamk [at] tuni.fi   

Procurements 

The Procurement team will provide services throughout the summer, but the range of services will be limited from 14 June to 13 August. 

Please avoid launching tender processes during the summer holiday season, as both potential suppliers and employees who process tenders at Tampere University will be on holiday. 

Inquiries: hankinnat [at] tuni.fi 

SoleTM / allocation of working hours 

Send all support requests to https://helpdesk.tuni.fi. User support will not be available through the helpdesk from 17 July to 2 August, but the faculty-specific Financial Services Teams will be able to provide practical guidance for SoleTM users.