Personal storage space
Study the different storage locations on the page Selecting storage location.
OneDrive for Business
Using the OneDrive software
Personal P: drive
OneDrive for Business
All browser based applications of Microsoft 365 are available at https://m365.cloud.microsoft/apps/.
OneDrive for Business is part of the Microsoft 365 service. Log in to the service at https://m365.cloud.microsoft/apps/ using your TUNI email address.
OneDrive for Business is an online storage service allowing you to save and edit your files in a browser, in the OneDrive mobile app, and in Microsoft Office applications. Your files are always available, regardless of time and place. Staff and students have one terabyte of storage space, while A1 licence users have 100 GB. The service is available for the duration of your studies or employment.
Use primarily OneDrive to store personal files.
Data classification and handling
| Suitability | Limitations | Costs |
|---|---|---|
Suitable for processing so-called regular personal data (data class 3Y). Data class 2A is also possible when the data is separately encrypted.
Recommended as the place to save personal work documents/files.
The service and the data it contains are located in EEA. Access to data is ensured with multifactor authentication and monitored with a user log.
Read more: Data classification | Sharing: best suited for temporarily sharing individual documents.
For ongoing group work, a Teams workspace is recommended.
| Included in the TUNI user account. |
Using the OneDrive software
You can use the service with the OneDrive application installed on your computer. The application downloads online files and synchronises them with your computer. Any changes made to the files synchronised with the computer are saved in the online storage as well. Changes made in OneDrive in your browser are synchronised with the files in your computer's OneDrive folder. The OneDrive application is already installed on all the staff computers. You can see the application in the Start menu of the computer as well as the icon on your desktop.
Editing files using Office software
If you want to save a file in your own OneDrive for Business online storage for editing, select OneDrive - TUNI.fi in the Save As menu in the Office application.
Using a mobile device
You can download the application on your mobile device to access files stored in OneDrive. You can use Office applications to edit Office files saved to OneDrive.
Note:
- Please note that OneDrive for Business is not the same service as the OneDrive targeted at consumers.
- Deleting a file from the computer’s OneDrive folder also deletes it from the cloud service.
- You can restore deleted files for 90 days. After that, you can no longer restore the files.
- You must transfer your files and folders to the location of your choice before the right to access expires.
- If you're sharing files with an external user, be sure to tell them how to enable multifactor authentication.
More information about OneDrive for Business storage service
- What is OneDrive for Business?
- What do the OneDrive icons mean?
- Upload files and folders to OneDrive for Business
- Manage files and folders in OneDrive for Business
- Collaborate in OneDrive for Business
- Invalid file names and file types in OneDrive for Business
- Restore deleted files or folders in OneDrive for Business
- Sync files with the OneDrive for Business online storage in Windows
- Choose which OneDrive folders to sync to your computer
Personal P: drive
All TUNI users have a personal P drive, also known as a home directory, on the network drive. It is automatically available as the P drive on TUNI Windows computers and virtual desktops. On TUNI Mac computers, access it with Workspace ONE Intelligent Hub → Websites → P-Drive. On TUNI Linux computers, it is available at the path /tuni/home/<account>.
Use primarily OneDrive to store personal files instead of the P drive.
Cloud services have reduced the need for a P drive, but it may still be necessary for the following reasons:
- Saving sensitive work files that can't be saved in online storage space (see OneDrive compatibility above on this page)
- Working files in computer labs, if using OneDrive with an Internet browser is unsuitable
- Research projects may have special needs. considering whether a group folder on the S drive would be a better option Even then, it is worth considering whether a group folder on the S drive would be a better option than the personal P drive. In the S drive, the research data will also be available to the remaining group when the staff members change. Read more on the page Group folders.
Available disk space
The default quota for the P drive is 100 GB.
You can view the available space by right-clicking P-drive and selecting Properties. On a TUNI Mac computer use the command df -h /Volumes/home/<account> and on TUNI Linux computers df -h /tuni/home/<account>.
Backups
All data saved on the network drives is backed up daily. During office hours, an hourly snapshot is also created. You can recover a deleted file from the network drive if you deleted it less than 3 months ago. You can restore the version you need. Instructions: FAQ - Storage services.
Connection problems
Note that using the P drive requires a TUNI VPN connected.
If your P drive is not available, open the TUNI Tools folder on your desktop and double-click the shortcut MapDrive-TUNI-Home (drive P).
IT Helpdesk
0294 520 500
it-helpdesk [at] tuni.fi (it-helpdesk[at]tuni[dot]fi)
helpdesk.tuni.fi