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Application instructions for student exchange: Hervanta campus

University

Exchange studies for BSc students (Hervanta)

These guidelines apply to students enrolled in the International Degree Programme in Science and Engineering, BSc (Tech) at Tampere University.

Student exchange applications and related deadlines

All students who have, as a rule, worked towards a bachelor's or master's degree on the Hervanta campus of Tampere University for two years and completed a minimum of 120 credits before the exchange period begins are eligible to apply for exchange in one of the University's foreign partner universities. Students who have been directly admitted to master's programmes taught on the Hervanta campus are an exception to this rule, as their exchange applications are considered on a case-by-case basis. Students enrolled in the International Degree Programme in Science and Engineering, BSc (Tech) are eligible to apply for exchange and grant assistance from any of the University's partner universities. However, students are not recommended to go on exchange to their home country.

Outgoing students prepare a Learning Agreement that specifies the studies that they are planning to complete at the host university. The Learning Agreement must be endorsed and signed by the coordinator of your degree programme. It is also possible to complete a master's thesis abroad. Please note that you are not able to graduate while on exchange, because it must be possible to count the studies completed at the host university towards your degree at Tampere University. Students who have been granted an extension of their time-to-degree are not eligible for exchange, as the purpose of the extension is to allow students to complete their degree at Tampere University.

When you are preparing the Learning Agreement, it is important to also develop a timeline for completing your remaining degree requirements at Tampere University. As Tampere University offers the majority of courses only once each academic year and some only every other academic year, it is important to plan your studies systematically before your exchange period begins and take the gap in your studies at Tampere University into consideration. Even with the best of plans, the exchange period may prevent you from completing your degree at Tampere University within the normative time-to-degree.

Students apply for admission to all the exchange programmes coordinated by Tampere University by filling in an electronic application in the Mobility Online system. Please list all the requested host universities (from the same country or different countries) by order of preference in the same application.

Instructions for completing an exchange application in Mobility Online (PDF; 1,032)

1. Start with a careful review of the courses available in potential host universities. You can also contact the coordinator of your degree programme or browse the websites or study guides of the host universities to identify suitable destinations. All the available host universities are listed in Mobility Online (user instructions).

2. List all your requested host universities (from the same country or different countries) by order of preference in the same application.

3. Write a motivation letter (in English, max. one A4 sheet) and upload it as an attachment to your electronic application before the deadline. (Mobility Online sends you a confirmation email after you submit your electronic application. Please click a link provided in the email to complete the remaining information and upload the attachment.)

In addition, please provide the following information:

  • Results of your TOEFL or IELTS test, if you are applying for exchange in the USA, Australia or Canada (English-language universities). The language test must be completed before the application deadline. Please enter the date of taking the test into the 'Other information' field.

If you have technical problems with using Mobility Online, please contact mobility.tau@tuni.fi or it-helpdesk@tut.fi.

Learning Agreement and recognition of credits

All outgoing students prepare a Learning Agreement that specifies the studies they are planning to complete at the host university. The Learning Agreement is prepared at the application stage. The purpose of the Learning Agreement is to ensure that students know which courses they will take at the host university and how they are counted towards their degree at Tampere University. Please visit the websites of Tampere University's partner universities to review the available study opportunities and courses. As host universities do not generally offer study modules that are specifically designed for exchange students, outgoing students are largely responsible for identifying suitable courses. When you are preparing your Learning Agreement, please contact a professor at Tampere University to discuss the academic recognition of courses completed at the host university and the coordinator of your degree programme to confirm that the credits may be counted towards your degree at Tampere University. Your Learning Agreement must be signed by the coordinator of your degree programme before you deliver it to the Student Affairs Office along with the rest of the attachments. 

Outgoing students are recommended to complete major studies, minor studies or a separate study module at their host university. Please note that you are expected to maintain normal progress towards your degree while on exchange, as indicated by your Learning Agreement (30 credits per semester; 60 credits per academic year). Students who pay tuition fees and receive a scholarship must remember that their scholarship requires them to maintain sufficient progress towards their degree even during an exchange period.

Your Learning Agreement does not have to be final at the application stage and may be modified later on. If your original, approved Learning Agreement changes considerably during your exchange, you must have the new Learning Agreement approved by the coordinator of your degree programme. If you have questions about the academic recognition of the courses you are attending at the host university, please contact the teachers responsible for equivalent courses or study modules at Tampere University.

After you start your studies at the host university, please remember that outgoing students are responsible for ensuring that their Learning Agreement includes a sufficient number of courses. 

The Learning Agreement is prepared through the Mobility Online system and must be approved by the coordinator of your degree programme.

Language certificates and tests

Some outgoing students are required to demonstrate their proficiency in the language of the host country or the language of instruction. Your host university will inform you of this requirement after you go through to the second stage of the application process.

If your host university is located in the USA, Canada (English-language universities) or Australia, you must provide the TOEFL or IELTS certificate already at the application stage or indicate the date of your upcoming language test in your electronic application. Please note that students must take the TOEFL or IELTS test well in advance, preferably 1-2 months before the application deadline. The language test must be completed before the application deadline.

You can contact the Language Centre to receive a language certificate if it is required by the partner university. Please contact a language teacher whose courses you have attended well in advance to avoid unnecessary rush. If you have not completed any language courses at Tampere University, please get in touch with the designated teacher of the target language.

Admission to exchange programmes

The Student Exchange Committee at Tampere University reviews student exchange applications after the closing date. If more students are seeking admission to a specific host university/country than the University's quota allows, the Student Exchange Committee will rank the applications based on academic performance (= GPA, progress towards degree, and in some cases the number of credits). Priority will be given to students who demonstrate strong academic performance and are going on exchange to complete regular studies included in their degree. The Student Exchange Committee recommends students to work at least two years towards their degree at Tampere University before going on exchange. First-year students (except students who are directly admitted to master's programmes at Tampere University) and doctoral students are not eligible for exchange. Another good time to go on exchange is right after completing your Bachelor degree.

The Student Exchange Committee contacts the successful applicants who go through to the second stage of the application process. Please note that the host universities make the final decisions to admit exchange students. The host universities review the number of seats available for exchange students on an annual basis and strive to maintain an evenly balanced exchange with their partner universities. This means that the host universities may adjust their quotas and reject applications despite exchange agreements. Admissions policies have been more flexible in the past, but nowadays students cannot be sure that their exchange application will be accepted until they receive confirmation from the host university.

Students will notified of their admission to an exchange programme by email. The Student Affairs Office at Tampere University will provide further instructions to outgoing students, who must deliver all the necessary documents, including the certificate of language proficiency, to the Student Affairs Office.

Grants

All outgoing students who spend an academic year or a semester (min. 3 months) abroad receive either an Erasmus+, Nordtek or Tampere University's mobility grant in accordance with the table below. The maximum period of grant assistance is two semesters.

Host country

One semester

Full academic year

Southeast Asia (China, Thailand, Taiwan, Russia, Malaysia)

€1,500

€2,000

Australia, Singapore, Japan, Canada, Latin America

€2,000

€2,500

Erasmus+ mobility grant (Europe)

€360 or €420 per month

€360 or €420 per month

Switzerland

Grant awarded by the Swiss government

Grant awarded by the Swiss government

The final 200 euro instalment of the Tampere University mobility grant is paid after the student has returned to Tampere University and submitted a travel report through the Mobility Online system. In Erasmus+ exchange, 80 per cent of the mobility grant is paid in advance and the remaining 20 per cent after the exchange period ends, provided that the student has fulfilled all the obligations related to the grant.

After their exchange, students must submit a copy of the academic transcript provided by the host university to the Student Affairs Office at Tampere University. Students who go on exchange under the Erasmus programme must also obtain a Certificate of Attendance from the host university and deliver it to the Student Affairs Office along with the academic transcript. Students who do not meet the requirements specified in the Learning Agreement may be required to return either part or all of the mobility grant. To remain eligible for the full mobility grant, students must complete at least 20 credits/semester or 40 credits/academic year while on exchange. Please note that students who pay tuition fees and receive a scholarship are required to meet higher credit requirements than the ones specified above during their exchange to remain eligible for the scholarship.

Student exchange possibilities for international Master's degree students (Hervanta)

International degree student at Tampere University can apply to go on exchange to the University’s partner universities located in Europe under the Erasmus+ programme or to partner universities outside Europe.
An exchange period of one or two semesters is possible if the student has the approval of the academic officer of his/her Master's degree programme to apply for exchange. When applying, student should have earned app. 70 credits.

 

All our partner universities are listed in the Mobility Online portal. The application round for the academic year 2020/21 will run from 7 January to 31 January 2020.
An additional application round for exchange studies during spring 2021 will run from 2 September to 20 September 2020. During the application periods, you can fill in the online application via the Mobility Online portal.

For more information, contact the Student Affairs Office (mobility.tau@tuni.fi)

Erasmus+ funding

Students who are eligible to apply for Erasmus exchange can also apply for Erasmus+ funding for the exchange period.

Erasmus+ programme offers funding for internships between 3-12 months.

Monthly grants are divided into two categories based on average living costs in the host countries:

Group 1 (monthly grant €420): Denmark, Iceland, Ireland, Lichtenstein, Norway, Sweden, United Kingdom.

Group 2 (monthly grant €360): Austria, Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Estonia, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey.

TAU Grants for destinations outside Erasmus+ programme countries

Host country

One semester

Full academic year

Southeast Asia (China, Thailand, Taiwan, Russia, Malaysia)

€1,500

€2,000

Australia, Singapore, Japan, Canada, Latin America

€2,000

€2,500

Erasmus+ mobility grant (Europe)

€360 or €420 per month

€360 or €420 per month

Switzerland

Grant awarded by the Swiss government

Grant awarded by the Swiss government

Created:
20-05-2019
Updated:
17-01-2020